Miller Driscoll Executive Board Job Descriptions
As Written in the Bylaws March 2016

 

The President

  • Preside at all meetings of this PTA, the executive committee and board of directors; 

  • Sign all contracts; 

  • Serve as an ex officio member of all committees except the nominating committee; 

  • Coordinate the work of the officers and committees of this PTA in order that the purposes may be promoted; 

  • Attend required training approved by the CT PTA.

  • Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the board of directors or executive committee, including, but not limited to; 

  • Attending Superintendent’s meetings; 

  • Meet with the school administration as needed throughout the year; 

  • Serve as this PTA’s representative on school committees as deemed necessary or appropriate; 

  • Work closely with the Board of Directors to create the budget and monitor financials. 

The Vice President of Membership (vice president #1)

  • Attend all meetings of this PTA, executive committee, and board of directors unless absent for good cause; 

  • Act as aide to the President; 

  • In their designated order, perform the duties of the President in the President’s absence or inability to serve; 

  • Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the {resident, the Board of Directors, or the Executive Committee, including but not limited to;

  • Conduct an annual membership enrollment for this organization; 

  • Maintain a complete and accurate membership list; 

  • Provide a report on membership numbers to the treasurer and the Connecticut State PTSA. 

The Vice President of Fundraising 

  • Attend all meetings of this PTA, Executive Committee, and Board of Directors unless absent for good cause; 

  • Act as aide to the President; 

  • In their designated order, perform the duties of the President in the President’s and Vice President #1’s absence or inability to serve; 

  • Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the President, the Board of Directors, or the Executive Committee. 

 

The Secretary

  • Attend all meetings of this PTA, Executive Committee, and Board of Directors unless absent for good cause; 

  • Record the minutes and attendance of all meetings of Miller-Driscoll PTA; 

  • Distribute said minutes to all members by posting the minutes on the website of this PTA; 

  • Be prepared to read the records of any previous meetings; 

  • File all records; 

  • Attend to correspondence on behalf of this PTA; 

  • Maintain and archive the official documents of this PTA, including the bylaws, any rules of order and standing rules, correspondence, a list of committees and their membership, and minutes; 

  • Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the President, the Board of Directors, or the Executive Committee. 

 

The Treasurer

  • Attend all meetings of this PTA and executive committee unless absent for a good cause;

  • Have custody of the funds of this local PTA;

  • Maintain a full account of the funds of this local PTA;

  • Assist the President in the creation of a budget to be presented to the Executive Committee and this PTA;

  • Ensure that all PTA committee chairs know their budget;

  • Make disbursements as authorized by the President, Executive Board, or this local PTA in accordance with the budget adopted by this local PTA;

  • Have check requests over the amount of $2,000 signed by two people:  the Treasurer and the President (who should both be signers on bank accounts);

  • Cause to be kept a full and accurate account of the receipts and disbursements in the books belonging to the Miller-Driscoll PTA;

  • Provide a full written financial statement at every scheduled meeting of the board of directors and this PTA;

  • Present account balances at every meeting of the association;

  • Provide full financial statements to members only;

  • Maintain a list of members;

  • Submit membership fees to the state office on a monthly basis;

  • Attest to the accuracy of and help in the preparation of any required tax forms for the year served;

  • Submit the books monthly for a review by a member of the Executive Committee at least one week before the monthly PTA meeting at which those financials will be reported;

  • Submit the books annually for a review or audit by a review or auditing committee selected by the Board of Directors at least one month before the meeting at which new officers assume duties;

  • Report the findings of the annual review or audit to the Board of Directors and send a copy to the state office;

  • Attend required training approved by the CT PTA;

  • Perform such other duties as may be provided for by these bylaws, prescribed by the parliamentary authority, or directed by the President, the Board of Directors or the Executive Committee.

 

The Parent(s)-at-Large

  • Attend all meetings of this PTA, Executive Committee, and Board of Directors unless absent for good cause; 

  • Attend all district-wide Board of Education meetings and other town board  budget meetings as necessary and provide a report of these meetings to this PTA; 

  • Perform such other duties as may be provided for by these bylaws, prescribed  by the parliamentary authority, or directed by the President, the Board of Directors, or the Executive Committee. 

© 2019 by Miller Driscoll PTA